HOW DO I BECOME A CONSULTANT FOR THE AUTHORITY?

The Authority advertises its need for professional services on the Consultant Agreements page, and for individual projects in the New York State Contract Reporter.

The Authority also maintains a computer database of consultant firms who previously expressed an interest in working for the Authority.

• How the database works (A Guide for Contractors and Suppliers)

ARCHITECT-ENGINEER AND RELATED SERVICES QUESTIONNAIRE

All consultant firms are required to file annually certain information to be considered for assignment opportunities at the Authority.  The Federal General Services Administration SF254, and if requested by the Authority, SF255, comprise the information filing requirement.

• Standard Form 254 (SF254) -  PDF, 7 pages/1560 Kb,  Word, 7 pages/63 Kb

• Standard Form 255 (SF255) - PDF, 11 pages/1386 Kb, Word, 11 pages/74 Kb

LOBBYING LAW - VENDOR RESPONSIBILITY REQUIREMENTS

• Certificate Of Compliance With The Authority/Corporation Guidelines Regarding Permissible Contacts During A Procurement And The Prohibition Of Inappropriate Lobbying Influence (TA-W2111-9) - PDF, 1 page/ 54 Kb

• Disclosure of Prior Non-Responsibility Determinations (TA-W3053-9) - PDF, 1 page/67.5 Kb

•  Vendor Responsibility Questionnaire (TA-W3205-9) - (PDF, 4 pages/69 Kb)

• Lobby Law Guidelines

For Additional Information on Procurement Lobbying: New York State Office of General Services Website

CONSULTANT AGREEMENTS

• Current and Anticipated Consultant Agreements

Disadvantage/Minority/Women Business Enterprise and Equal Employment Opportunity (D/M/WBE - EEO) Program Forms

• D/M/WBE - EEO Forms

How do I Obtain Or Confirm A Professional License In New York?

• New York State Department of Education, Office of Professions Website

INSTRUCTIONS, BULLETINS, DIRECTIVES, MANUALS AND PROCEDURES

• Consultant Instructions Engineering and Related Services Agreements

• Section 100 of the New York State Department of Transportation Standard Specifications, as amended for Thruway Authority Projects

• Thruway Real Property Management Policy - PDF, 11 pages/116 Kb

• Thruway Structures Design Manual - 3rd Edition

INSURANCE REQUIREMENTS AND FORMS

The Contract Insurance Requirements publication presented below is for general information only; specific terms of insurance requirements are governed within individual Consultant agreements.

• Contract Insurance Requirements (TAP-525) - PDF, 1 page/14.3 Kb

• In addition to the industry standard ACORD25, consultants must submit form TA-W51343-9 - PDF, 1 page/103 Kb

LETTERS OF INTEREST - INSTRUCTIONS

• Guidelines for Preparing a Letters of Interest

Forms that must accompany Letter of Interest:

• Disclosure of Prior Non-Responsibility Determinations (TA-W3053-9) - PDF, 1 page/67.5 Kb

• Certificate of Compliance With The Authority/Corporation Guidelines Regarding Permissible Contacts During A Procurement And The Prohibition Of Inappropriate Lobbying Influence (TA-W2111-9) - PDF, 1 page/ 54 Kb

Forms that must be on file (filed within the last year with the Authority) or included with the Letter of Interest:

• Standard Form 254 (SF254) - PDF, 7 pages/1560 Kb , Word, 7 pages/63 Kb

• Standard Vendor Responsibility Questionnaire (TA-W3205-9) - PDF, 4 pages/113 Kb

PAYMENT AND INVOICE FORMS

The following forms are required with each monthly invoice/estimate:

• Consultant's Payment Request Transmittal (TA-W44128-9) - PDF, 1 page/53 Kb

• Statement of Account (TA-W5214) - PDF, 1 page/21 Kb

• Consultant's Monthly Request for Payments

• Consultant's Payroll Abstract (TA-W44127-9) - PDF, 1 page/74 Kb

• Consultant Cost Control Report (TA-W4453-9) - Excel, 1 page/25 Kb

Other required documentation to be submitted with each monthly invoice/estimate:

• Progress Report

• Backup documentation (Timesheets, receipt, etc.)

• Information and Registration for the Electronic Payments Program: New York State Office of the Comptroller Website

PREVAILING WAGE RATES BY COUNTY

• New York State Department of Labor Prevailing Wage Rates Website

PROPERTY RECORD MAP INFORMATION

• Land Surveyors working adjacent to the Thruway Right of Way (R.O.W.) are encouraged to contact the Department of Engineering - Real Property Unit at (518) 436-3078 to obtain information about Thruway R.O.W. Maps.

REIMBURSABLE ITEMS

• Consultant Instruction - Reimbursement of Direct Non-Salary Costs

• U.S. General Services Administration, Domestic Per Diem Rates

THRUWAY AGREEMENT DOCUMENTATION EXHIBITS

• Exhibit A - Salary Schedule - Excel, 1 page/670 Kb

WHO DO I CONTACT TO ACCESS THRUWAY AUTHORITY OR CANAL CORPORATION PROPERTY

All consultants must contact the appropriate Division Permit Office whenever access to Authority/Corporation property is necessary. Permit Coordinators will assist you with obtaining proper work and/or occupancy permits, scheduling needed traffic safety resources and identifying any additional authorizations that may be required for property involving a key asset or critical infrastructure.

For the address and phone number for each Division, please visit Division Permit Offices.

MISCELLANEOUS

• Consultant Application for an Extension of Completion Date (TA-W4445-9) - PDF, 2 pages/70.3 Kb

• NY Loves Small Business

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